Moving Office? Here’s Your 10-Step Checklist for a Smooth Transition in London

Relocating your business to a new office in London? A well-planned move can save time, money and stress. Whether you're upgrading to a fully serviced office or switching to a more central location, this step-by-step checklist will help you manage your London office move with confidence.

1. Set a Moving Date and Create a Timeline

Choose a realistic move date that gives your team enough time to prepare. Create a moving schedule with key milestones such as notice periods, packing dates, IT setup and final inspections.

2. Notify Your Landlord and Review Your Lease

Give written notice in accordance with your current lease agreement. Check for any clauses around reinstatement works or dilapidations that may require attention before handing back the space.

3. Book Your New Office Early

Demand for flexible office space in London is high. Secure your new office in advance — especially in popular areas like Shoreditch, Mayfair or Canary Wharf. Make sure the space meets your current and future business needs.

4. Plan Your Office Layout

Before move-in day, request a floor plan from your new provider and decide on desk arrangements, meeting rooms and breakout areas. Many serviced offices offer fit-out support or pre-furnished layouts.

5. Hire a Professional Office Removals Company

Choose a reliable removals firm that specialises in office relocations in London. Get quotes early, check insurance cover, and read reviews before booking.

6. Back Up Data and Prepare IT Equipment

Ensure all company data is backed up securely. Arrange for your IT provider to handle server transfers, telephone systems and internet setup in the new office.

7. Inform Clients, Suppliers and Service Providers

Let your business contacts know about your move. Update your address on your website, email signatures, Google Business Profile, Companies House and any directory listings.

8. Order New Signage and Branding

If your new building allows external signage or reception branding, order new materials in advance. First impressions count — make sure your brand looks professional from day one.

9. Declutter Before You Pack

Take the opportunity to get rid of unused furniture, documents and tech. A lean move is a clean move. Shred sensitive paperwork and recycle wherever possible.

10. Conduct a Final Inspection

Before leaving your old office, walk through with your landlord or building manager. Take photos, check for damage, and return any keys or access cards.

Final Thoughts

Office moves don’t need to be stressful. With careful planning and the right support, your transition to a new London office can be smooth and seamless. If you’re still searching for the perfect space, explore our latest serviced office listings in London today.